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Privacy statement

What is the purpose of the charter?

At Xtramile, the protection of your personal data is a priority!
The purpose of this charter is to inform you about how we process your personal data.
Rest assured, we comply, in the collection and management of your data, with the law of 1978 known as “Informatique et Libertés”, and now with the European regulation of April 27, 2016 (hereinafter: the” RGPD ”).

What is personal data?

During your use of the services offered by Xtramile (hereinafter: the” Services ”), we may ask you to provide us with personal data about you.
The term” personal data ” refers to any data that allows you to be identified as an individual.

What personal data does Xtramile collect?

As part of our activity, we are required to collect a certain amount of information about you, and in particular your name, first name, telephone number, email address, email address, current position, current position, education, professional experience, skills, IP address.
This data may be collected when you use our Services.

Who is responsible for the processing ?

XTRAMILE
SAS - RCS Metz: 808 932 037
26 Avenue Foch, 57000 Metz
contact@myxtramile.com

Use of your personal data

On what basis (s) is your data collected and used?

  • Contract: This collection is necessary in order to perform the contract concluded when you use our Services
  • Legitimate Interest: When you voluntarily provide us with personal data, we collect it in order to better respond to your requests for information on our Services
  • Legal obligation: When the processing of your data is necessary for compliance with a legal obligation to which we are subject
  • Consent: With regard to the collection and storage of your personal data through cookies (Google Analytics, Google Tag Manager, Matomo Analytics, Matomo Tag Manager) or our contact form used on our website

For what purpose (s) is your data collected and used?

Create a file of users, registrants and prospects. Manage your access to and use of certain Services.

  • Develop trade statistics. Personalize responses to your requests for information. Manage people's opinions on the Services. Sending information or prospecting
  • Compliance with our legal and regulatory obligations
  • Measure the number of visits to our website, the number of page views and user activity, and respond to your inquiries about our Services

NB/ You can always refuse to send us your data, we will then inform you of the possible consequences of this refusal when this data is mandatory.

Recipients of the collected data

Will have access to your personal data:

  1. Our team,
  2. The services in charge of control (auditor in particular),
  3. Our subcontractors,
  4. Partners with whom we are likely to work to carry out our missions, with your agreement.

Not to mention (less fun) public organizations, court officials (bailiffs, notaries, etc.), ministerial officers and organizations responsible for debt collection.

Please note that your personal data will never be transferred, rented or exchanged for the benefit of third parties.

Retention period of personal data

The data is kept for the duration of your registration on the site, and for a period of:

  • Three (3) years from the date you unsubscribe for the use of data for prospecting purposes. At the end of this period of three (3) years, we will be able to contact you again to find out if you wish to continue to receive commercial solicitations.
  • A minimum of three (3) years from the exercise of the right to object concerning information allowing your right to be taken into account.
  • Five (5) years from the date of your unsubscription in order to comply with legal and regulatory obligations, as well as to allow proof of a right or contract to be established.
  • Thirteen (13) months concerning the cookies referred to in article 6.

Security

Don't worry! We (and our subcontractors) have taken all necessary precautions, as well as appropriate organizational and technical measures to maintain the security, integrity and confidentiality of your personal data.

Hosting

They are also likely to be hosted on the company's servers [Microsoft Azure], located in the European Union and the United States.

They adhered to the “Privacy Shield”, which was deemed to offer an adequate level of protection by a decision of the European Commission on 12 August 2016 (See the adequacy decision). To find out more about the protection offered by the “Privacy Shield”, you can consult its website.

Cookies

Cookies are text files, often encrypted, stored in your browser. They are created when a user's browser loads a given website: the site sends information to the browser, which then creates a text file. Each time the user returns to the same site, the browser retrieves this file and sends it to the website's server.

We can distinguish between different types of cookies, which do not have the same purposes:

  • Technical cookies are used throughout your browsing, in order to facilitate it and to perform certain functions. For example, a technical cookie can be used to remember the answers entered in a form or the user's preferences with regard to the language or presentation of a website, when such options are available.

We use technical cookies.

  • Social media cookies can be created by social platforms to allow website designers to share the content of their site on these platforms. These cookies can in particular be used by social platforms to track the navigation of Internet users on the website in question, whether or not they use these cookies.

We use social media cookies. These cookies are only stored if you give your consent. You can find out about their nature, accept them or refuse them.

We also invite you to consult the privacy policies of the social platforms that originate these cookies, to learn about the purposes of using the browsing information that they can collect using these cookies and the methods of exercising your rights with these platforms.

  • Advertising cookies can be created not only by the website on which the user is browsing, but also by other websites displaying advertisements, ads, widgets or other elements on the page displayed. In particular, these cookies can be used to carry out targeted advertising, that is to say advertising determined according to the user's navigation.

We also use advertising cookies These cookies are only stored if you give your consent. You can find out about their nature, accept them or refuse them.

  • We use Google Analytics, Google Tag Manager, Matomo Analytics and Matomo Tag Manager, which are statistical tools for audience analysis that generate a cookie to measure the number of visits to the Site, the number of pages viewed and the activity of visitors. Your IP address is also collected to determine the city from which you are connecting. This cookie is only stored if you give your consent. You can accept it or refuse it.

For all practical purposes, we remind you that you can oppose the deposit of cookies by configuring your browser. However, such refusal could prevent the proper functioning of the Site.

Your rights

What are your rights to your data?

  • Right to information : This is exactly why we have written this charter
  • Right of access: You have the right to access all of your personal data at any time
  • Right to correction: You have the right to rectify your inaccurate, incomplete or outdated personal data at any time
  • Right to limitation: You have the right to obtain the limitation of the processing of your personal data in certain cases defined in art.18 of the GDPR
  • Right to portability: You have the right to receive your personal data in a legible format and to request their transfer to the recipient of your choice.
  • Right to be forgotten: You have the right to demand that your personal data be erased, and to prohibit future collection
  • Right to file a complaint with a competent supervisory authority (in France, the CNIL), if you consider that the processing of your personal data constitutes a violation of applicable texts
  • Right to object You have the right to object to the processing of your personal data. However, note that we will be able to maintain their treatment despite this opposition, for legitimate reasons or the defense of legal rights.

With regard to prospecting, you can oppose it at any time via the unsubscribe link located at the bottom of each of our prospecting emails.

  • Right to set guidelines after your deathrelating to the storage, deletion and communication of your personal data, and designating a person in charge of their execution if necessary.

You can transmit them to a trusted digital third party certified by the CNIL when it comes to general guidelines, or to the contact details below for your specific instructions.

You can change or revoke your instructions at any time.

You can exercise the above rights by writing to us at contact@myxtramile.com

Or at the following address, for fans of writing: XTRAMILE, 11 Rem Saint-Thiebault - 57000 Metz

On this occasion, please provide us with a copy of a signed identity document.

Entry into force

This charter came into force on July 26, 2019.

Changes

We reserve the right, at our sole discretion, to modify this charter at any time, in whole or in part. These changes will come into force as of the publication of the new charter. Your use of the Site following the entry into force of these modifications will constitute recognition and acceptance of the new charter. Otherwise and if this new charter does not suit you, you will no longer have to access the Site.